THIS IS WHAT FINALLY WORKED FOR ME. MIND YOU I USE MY FIRM'S ONE-DRIVE BUT HAVE THE FILES ON MY HARD DRIVE. I THOUGHT I WOULD NEVER GET THIS FIXED - I TRULY WAS ABOUT TO LOSE MY MIND.
The Permanent Fix for "This file can't be previewed" Error on OneDrive-Synced PDFs
Many users have experienced a frustrating issue where PDF files synced via OneDrive display an error in the Windows File Explorer preview pane, even if the file is trusted and located on the local hard drive. This is caused by a security feature called "Mark of the Web" (MOTW) applied to internet-sourced files.
Standard fixes only "half-ass" the solution (e.g., manual unblocking, which gets old fast). The comprehensive solution involves two parts: a Group Policy change to prevent future issues and a PowerShell script to clean up existing files. This guide is especially useful for those in professional environments who rely on local OneDrive sync for offline work.
Part 1: Configure Group Policy to Trust the OneDrive Location (Prevents Future Blocks)
This step tells Windows to treat your specific local OneDrive folder as a trusted "Local Intranet" location, preventing new files from receiving the MOTW flag. You will need administrator privileges on your local PC to perform this action.
- Find your exact OneDrive Path:
1. Open File Explorer and navigate to your main OneDrive sync folder (e.g., C:\Users\YourUserName\OneDrive - YourFirmName).
2. Click in the address bar at the top and copy the full path. Save this path somewhere handy.
- Open the Local Group Policy Editor:
1. Press the Windows Key + R to open the Run dialog box.
2. Type gpedit.msc and press Enter.
3. Note: If you are on a home edition of Windows, this tool might not be available. You would need to use a Registry Editor approach instead.
- Navigate to the Security Zones Manager:
1. In the Group Policy Editor, navigate through the left-hand pane: User Configuration -> Administrative Templates -> Windows Components -> Internet Explorer -> Internet Control Panel -> Security Page
- Enable the "Site to Zone Assignment List" policy:
1. In the right-hand pane, double-click on the policy named "Site to Zone Assignment List".
2. Select the Enabled radio button.
3. Click the Show... button.
- Add your OneDrive path to the trusted zone:
1. In the "Show Contents" box that appears, you will see two columns: "Value Name" and "Value".
2. In the first blank box under the Value Name column, paste your exact OneDrive path you copied earlier (e.g., C:\Users\YourUserName\OneDrive - YourFirmName).
3. In the blank box under the Value column (right next to the path), type the single digit 1.
4. (The value 1 assigns that path to the "Local Intranet Zone", which is treated as trusted by default).
- Apply changes and reboot:
1. Click OK in the "Show Contents" box.
2. Click Apply and then OK in the main policy window.
3. Restart your computer completely (Start Menu -> Power -> Restart). The policy will only take effect after a reboot.
Part 2: Use PowerShell to Unblock Existing Files (Clears the Backlog)
The policy change above only stops new files from being blocked. You still need to clean up all the older files you already synced. This PowerShell command automates the manual "Unblock" click for every single file in your folder.
- Open PowerShell as Administrator:
1. Click the Start button and type powershell.
2. Right-click on "Windows PowerShell" and choose "Run as administrator".
- Run the command with your specific path:
1. Copy the command below. Make sure you replace the placeholder path with your actual path from Part 1, adding * to the end of your path to include all subfolders and files.
2. Paste it into the blue PowerShell window and press Enter:
powershell
Get-ChildItem -Path "C:\Users\YourUserName\OneDrive - YourFirmName*" -Recurse | Unblock-File
Use code with caution.
- Wait for the prompt to return:
1. You might see a lot of file paths flash by in red or white text. Don't worry, this is normal and means it's working.
2. The script is finished when the blinking cursor returns after a prompt like PS C:\WINDOWS\system32>. This usually only takes a minute or two.
Conclusion
Once both steps are complete and the PowerShell script finishes, all your existing and future PDF files in that specific OneDrive location should preview instantly in File Explorer.
You've implemented a permanent, secure, and efficient fix that addresses all aspects of the "Mark of the Web" issue for local, synced cloud files. Hope this helps others with this annoying bug!
The Permanent Fix for "This file can't be previewed" Error on OneDrive-Synced PDFs
Many users have experienced a frustrating issue where PDF files synced via OneDrive display an error in the Windows File Explorer preview pane, even if the file is trusted and located on the local hard drive. This is caused by a security feature called "Mark of the Web" (MOTW) applied to internet-sourced files.
Standard fixes only "half-ass" the solution (e.g., manual unblocking, which gets old fast). The comprehensive solution involves two parts: a Group Policy change to prevent future issues and a PowerShell script to clean up existing files. This guide is especially useful for those in professional environments who rely on local OneDrive sync for offline work.
Part 1: Configure Group Policy to Trust the OneDrive Location (Prevents Future Blocks)
This step tells Windows to treat your specific local OneDrive folder as a trusted "Local Intranet" location, preventing new files from receiving the MOTW flag. You will need administrator privileges on your local PC to perform this action.
- Find your exact OneDrive Path:
1. Open File Explorer and navigate to your main OneDrive sync folder (e.g., C:\Users\YourUserName\OneDrive - YourFirmName).
2. Click in the address bar at the top and copy the full path. Save this path somewhere handy.
- Open the Local Group Policy Editor:
1. Press the Windows Key + R to open the Run dialog box.
2. Type gpedit.msc and press Enter.
3. Note: If you are on a home edition of Windows, this tool might not be available. You would need to use a Registry Editor approach instead.
- Navigate to the Security Zones Manager:
1. In the Group Policy Editor, navigate through the left-hand pane:
User Configuration -> Administrative Templates -> Windows Components -> Internet Explorer -> Internet Control Panel -> Security Page
- Enable the "Site to Zone Assignment List" policy:
1. In the right-hand pane, double-click on the policy named "Site to Zone Assignment List".
2. Select the Enabled radio button.
3. Click the Show... button.
- Add your OneDrive path to the trusted zone:
1. In the "Show Contents" box that appears, you will see two columns: "Value Name" and "Value".
2. In the first blank box under the Value Name column, paste your exact OneDrive path you copied earlier (e.g., C:\Users\YourUserName\OneDrive - YourFirmName).
3. In the blank box under the Value column (right next to the path), type the single digit 1.
4. (The value 1 assigns that path to the "Local Intranet Zone", which is treated as trusted by default).
- Apply changes and reboot:
1. Click OK in the "Show Contents" box.
2. Click Apply and then OK in the main policy window.
3. Restart your computer completely (Start Menu -> Power -> Restart). The policy will only take effect after a reboot.
Part 2: Use PowerShell to Unblock Existing Files (Clears the Backlog)
The policy change above only stops new files from being blocked. You still need to clean up all the older files you already synced. This PowerShell command automates the manual "Unblock" click for every single file in your folder.
- Open PowerShell as Administrator:
1. Click the Start button and type powershell.
2. Right-click on "Windows PowerShell" and choose "Run as administrator".
- Run the command with your specific path:
1. Copy the command below. Make sure you replace the placeholder path with your actual path from Part 1, adding * to the end of your path to include all subfolders and files.
2. Paste it into the blue PowerShell window and press Enter:
powershell
Get-ChildItem -Path "C:\Users\YourUserName\OneDrive - YourFirmName*" -Recurse | Unblock-File
Use code with caution.
- Wait for the prompt to return:
1. You might see a lot of file paths flash by in red or white text. Don't worry, this is normal and means it's working.
2. The script is finished when the blinking cursor returns after a prompt like PS C:\WINDOWS\system32>. This usually only takes a minute or two.
Conclusion
Once both steps are complete and the PowerShell script finishes, all your existing and future PDF files in that specific OneDrive location should preview instantly in File Explorer.
You've implemented a permanent, secure, and efficient fix that addresses all aspects of the "Mark of the Web" issue for local, synced cloud files. Hope this helps others with this annoying bug!